PA / Team Administrator

Team Administrator / PA – Facilities  – Temp (4 Weeks) – £18.00/hr – Office Based City of London

A leading insurance company is seeking a highly organised and proactive Team Administrator to provide essential support to their Facilities team at their City of London offices.

This is a temporary role to start ASAP (subject to checks) for an initial 4-week period, paying £18.00 per hour PAYE. The position is office based working 5 days at their offices in the City of London..

Role Overview:
You’ll be at the heart of the Facilities function, supporting the Head of Facilities and their team. Your role will focus on keeping the team running smoothly — from managing logistics and meetings to coordinating travel and documentation.

Key Responsibilities:

• Provide day-to-day administrative support across the Facilities team

• Manage diaries, schedule meetings, and coordinate team calendars
• Organise on-site and off-site meetings, including venues, travel, accommodation, and catering
• Arrange domestic and international travel for team members (visas, flights, transfers)
• Coordinate Facilities team meetings: manage attendance, book rooms, take minutes, and follow up on actions
• Act as the first point of contact for internal team queries and troubleshooting
• Assist with drafting correspondence, reports, and presentations (mainly PowerPoint)
• Support the team with complex administrative tasks and document handling
• Maintain effective communication across the Facilities function

Ideal Candidate Profile:

• Strong experience in a Team Administrator or PA role supporting operational teams
• Background in Facilities or Corporate Services is desirable
• Excellent organisational skills with the ability to manage multiple priorities
• Confident communicator with strong written and verbal skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Collaborative and approachable, with a problem-solving mindset
• Able to pass relevant security checks